Time Tracking Software Feature List

Time Tracking

It's more than an egg timer. Bill4Time stores information about your client, project, activity, rates, and more. Enter your time and it's automatically organized. Invoices and reports are generated in minutes. Try it out for yourself with a risk-free trial today.

Use built-in quick timers
Have simultaneously running timers
Record billable and non-billable time
Track internal, non-client time separately
Read daily and weekly time summaries
Track time for consultants and non-employees
Customize activity type/work code list
Create separate public and private notes for time entries
Create flat-fee time entries

Billing

Go beyond time. Bill4Time is for any businesses that bill for their services. Bill4Time can handle multiple billing situations from different billing rates, flat and hourly combinations, and more. If you decide to bill per project and change to billing per activity, BIll4Time keeps up with you. Bill your clients with ease.

Billing rates per client, project, user, activity and hour
Flat rates per entry and per project
Flexible billing rates and billing combinations
Override rates per entry
Overtime billing rates
Separate reporting for billed and unbilled activity

Mobility / Accessibility

Got billable hours out of the office? Take Bill4Time with you. Bill4Time works as a mobile billing software and a mobile time tracking software all in one. Record expenses, too! When you set-up your online account, the mobile app syncs to it automatically. Everything is stored and ready for invoicing.

iPhone, Blackberry and Windows Mobile
Desktop Widget is Mac & PC compatible
100% web-based primary application

Client Management

Go beyond the address book. Keep up with your clients and everything that makes each client unique. Create invoices, generate reports, and more for each client. Since Bill4Time is web-based, you don't have to worry about not having access to your client information. You'll never lose it again. See for yourself today.

Customizable billing rates for each client
Customizable invoice template per client
Powerful budget tracking tool and reports

User Management

Not all users are created equal. Bill4Time caters to all of them. Some need more access to the system than others. But all of them can use Bill4Time! The software is customizable so you can cater it to how you want for your business. You're in control.

Customize billing rates per user
Setup user as a contractor with cost rate
Adjust highly customizable user privilege settings
Customize the client access list

Project Management

Work on multiple projects and never skip a beat in time billing. Have even the smallest project details quickly available and accessible. When you can easily manage many projects, you have the advantage to take on more and grow your business. Bill4Time gives you this advantage. Start your free 30-day trial today.

Customizable project types
Customizable project mnemonic (eg: project, matter, case, etc.)
Email alerts
Track project time, flat fees, expenses
Schedule project related tasks
Unlimited document storage
Quick accounting overview
Customizable billing rates per project

Security

Your data is important and it's protected in Bill4Time. We store it in highly secure servers and give you the opportunity to keep it on your computer at any time you want.

All data is stored in a secure SAS70 Type II Certified data center
All data is transmitted with 128-bit SSL encryption
Customizable client access
Highly configurable user-privilege settings
Local data backup on your own computer

Customization

Make Bill4Time your own! Change the labels on the main tabs, cater the invoice templates to how you want it, put your company logo on the software itself. Bill4Time works for you. Find out for yourself today with a risk-free 30-day trial.

Branding within the Bill4Time system
Invoice headers and footers with your uploaded image
Customizable labels for your project, activity, and more in the system

Accounting

Keep organized after you send the bill. Make sure you get paid and keep track of your payments. Bill4Time keeps track of all balances and payment activity you store in the system. You have quick access to all information about pending projects, outstanding balances, and all accounting activity.

Record received payments
Apply payments to invoices
Make balance adjustments
Use multi-currency support
Track expense taxes
Synchronize to Quickbooks

Invoicing

All your data is stored and organized to create invoices for you in minutes. SEnd out professional and accurate invoices. Create invoice templates based on data and design. Easily manage your invoices with outstanding balances and send out statements and itemized reports.

Create invoice batches to speed up the invoice creation process
Choose from several invoice layouts & designs
Create a "Pre-Bill" for preview.
Customize amount of invoice details
Write up and write down invoices
Apply invoice discounts
Submit invoices electronically
Export LEDES electronic invoices
Export Litigation Advisor Electronics Invoices

Reporting

Assess the strengths and weaknesses of your business. Give a detailed account to your clients in a matter of seconds. See how well you are doing with your trust accounts, contractors, users, clients, productivity, taxable items, expenses and more.

Powerful filters and options for each report
Memorize commonly run report and filter combinations
All reports can be exported in Excel and PDF formats

Accounting Firm Specific Features

Bill4Time helps the needs of your accounting department, whether that means a separate side of the office or just another hat for a freelancing consultant. This powerful and simple-to-use software enables you to be on top of your payments and outstanding balances.

Structured engagement organization
Invoice write up and write down features
Accounting firm specific reports (WIP and aging reports)
Automatic recurring flat fee functionality

Law Firm Specific Features

Bill4Time has the muscle to handle law firms and businesses who work with lawyers. Keep detailed time billing records of current and past clients, cases, and invoices with ease. Access this legal billing software anywhere there is an internet connection. It works with both Mac and PC.

LEDES export for invoices
Litigation Advisor export for invoices
Built-in conflict checker
Full trust accounting
Trust accounting reports
Trust accounting summary on invoices

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