The Bill4Time Blog

So much has been happening since the release of our new version in November: a lot more features and updates! We’re pretty excited about them. We invite you to try them out and see how it makes your time and billing tasks easier. Here are two more additional features to help you with invoicing.

Invoicing Software Update #1

Bill4Time users can now send out multiple invoices to a single client using only a single batch. This is especially useful if you have a lot of invoices to send out, and several clients with multiple projects open.
So when you create a new invoice batch, you will see two columns of check boxes. The ones on the left denote which projects you want included in the batch. The ones on the right denote which ones require a separate invoice. And as before, each client automatically has his/her own invoice.

Invoicing Software Update #2

Whenever you upload an image of a receipt for an expense, the image will be included in the invoice that lists that receipt. This adds further accountability to your professional activities. Just make sure you enable this feature on your invoice template. It is located near the Footer settings on the invoice template settings. Read more…

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We’re pleased to announce our latest accounting feature to our time billing software: project-level accounting. This is to compliment the accounting on the client level.

Accounting Organized Per Project

Now, on the project level, you go to the project’s details page and then click on the Accounting tab. There you can see all the cash in-flow (payments received, credit balances) and cash out-flow (invoices sent out, debit balances) exclusively for that project. This way you can keep track of what has been billed and what has been paid throughout the project. You can also receive payments and make balance adjustments on the same screen. Any accounting done throughout the system for any projects is reflected in the project’s details.

Receive Payments Per Project

When you receive a payment, you can allocate it for a certain project. This is particularly useful when a client has given you a down payment but only for a specific project. This way, you can make sure that amount is only used for that one project.

Assessing a Project’s Efficiency

This new feature also makes writing up or writing down invoices easier to use as an efficiency tool. If you charge a set total for labor and expenses, not only can you compare actual amount of labor and expenses to the set amounts on the client level, but now also on the project level. What does this mean? This means you can assess the efficiency and value of your labor/expenses per project. You can quickly go through one invoice after another for this project and easily get an idea of how well you are using your labor hours and sticking to the budget.

For more information on enabling project-level accounting for your subscription, just check out the Bill4Time Knowledge Base.

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In February there were a lot of new features introduced into the system. Here are some screencasts to help you make the most of them.

New Dashboard Widget: Time Entry Grid (Link)

[youtube]http://www.youtube.com/watch?v=vckAEYmivZc[/youtube]

Summary Invoices (Link)

[youtube]http://www.youtube.com/watch?v=vLTT7CuRrqg[/youtube]

Writing Up or Down an Invoice (Link)

[youtube]http://www.youtube.com/watch?v=7GOKaE2j7T4[/youtube]

For more Bill4Time training videos, you can subscribe to the Bill4Time Training Series video podcast on iTunes, or subscribe directly to the video podcast RSS Feed.

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What is it?

Project due dates enables you to set a specific date for a project to be done.

What does it do?

It helps you keep on schedule. This is particularly useful when you have multiple projects with different due dates. With its accompanying dashboard widget, you can see at a single glance the due dates for all open projects.

How do I use it?

To Enable the “Projects Due Dates” Feature:

1. Click on Settings at the top right corner of the screen.
2. Click on the System tab.
3. Click on the Edit Settings button.
4. Put a check next to Track Project Due Dates.
5. Click on the Save Changes button.

To Set a Due Date for a Project:

1. Click on the blue Project tab.
2. Click on the desired project.
3. Click the Edit Project button.
4. Click the calendar icon next to Project Due Date and choose the desired day.
5. Click the Save button.

To Have the Project Due Widget on the Dashboard:

1. Click on the blue Dashboard tab.
2. Click on the gear icon at the right of the screen.
3. Scroll down and look at the bottom of the left column.
4. Choose Projects Due at the pull down menu.
5. Click the Add button.
6. If you would like this widget to be at the top of the dashboard, just click and drag the title to the top of the column.
7. Click the gear icon again to finish.

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