Just Released – Late Fee Advancements!

Written by Kristin O'Neill in Blog, What's New
February 15, 2016:


Need a quick way to track overdue fees from past due invoices? With the new Automated Interest feature in Bill4Time, it’s never been easier. You have the ability to turn on or off whether you would like interest to be calculated automatically or if you would like to continue manually applying fees to invoices.

Under Invoice Setup you can check the box next to Auto-Calculate Fees along with entering your Fee Type and Grace Period. Once that is saved, the system will automatically track your interest based on your settings. These settings can also be changed per Client and Project.


From the invoice, you can check to see the amount applied. You can also edit the late fee to make any changes or adjustments if you need to override the default settings. Each day an invoice is overdue it will accrue interest.

Late Fees2

Adding a late fee to your invoices gives your clients an incentive to pay their invoices on time. The automated late fee will also give you assurance that valuable time and money is not being lost.

Written by Kristin O’Neill

Kristin O'Neill

Kristin is the Director of Customer Success of Bill4Time products. She manages a team of product specialists that help clients achieve success through streamlined processes for time tracking, invoicing and payments.

15 responses to “Just Released – Late Fee Advancements!”

  1. Precilia says:

    In order to create an invoice activity needs to happen on a matter. Will this feature automatically create an invoice if no activity happened? so for example the client hasn’t paid their bill but nothing was done in the matter. When I go to create an invoice at the end of the month, will there be an invoice charging the finance charge?

    • Staci Genet says:

      I was really hoping that an invoice would be prompted for anything with an aged balance, work or no work. So while interest accrues, we will not know, unless we do an AR report and there is no way to generate a professional looking statement to send. So we are still forced to create a time entry every month, just to show accruing interest. :/

  2. Kristin O'Neill says:

    Hello Precilla,

    The system does not permit the creation of an invoice when there is not any new work activity to bill. Statements are used when you have to send a document saying that a previous invoice was not paid in full. The Statement will contain a separate line item for late fees accrued on outstanding invoices This way, you make reference to a past invoice without resending the invoice. Please feel free to contact Support with any additional questions, thanks!

    • judy r says:

      the statement is not something that can be sent to a client. I would suggest being able to create an invoice with a previous balance if there is one. it is so frustrating trying to collect the a/r without having something to send the client on a regular basis.

  3. Tyler says:

    Is it safe to assume that this is setup for simple interest only? Or is simple vs. compounding controlled in the settings?

  4. Caleb Riley says:

    When a check mark is put in the Interest Rate box, how is that calculated?

    • Kristin O'Neill says:

      You have the ability to charge interest based on a percentage or flat fee. Once an invoice goes past the Grace Period you setup, it charges interest based off this fee. If it’s setup to auto calculate the late fees then it will charge the past due invoices till they are paid.

  5. Tyler says:

    It does not appear that the interest expense created by this feature transfers to Quickbooks with the B4T Connector. Can you verify this? If this is true, what is your recommendation for dealing with the interest expense in my QB accounting? If a payment is received in B4T for the principal and interest balance, there will be a credit created in the client’s QB account because the additional interest expense isn’t there to balance it out. I suppose that I can just create an invoice in QB to apply the credit, but that isn’t exactly the most efficient process. Any suggestions?

  6. Lisa says:

    Is there anyway to change the wording “Late Fee” to “Interest” on the billing?

  7. Jennifer says:

    Will this now allow for interest to be calculated only on an unpaid balance? For example, if a balance is partially paid will it still continue to accrue interest on the entire balance or will it accrue on only the outstanding balance? Has this been fixed yet?

  8. David says:

    I mirror Tyler’s comment. The “late fee” feature really messes up QuickBooks when using the B4T connector because the connector does not pass those additional late fee charges on to QuickBooks. It requires manual adjustment in QuickBooks which makes the Late fee feature unusable. I have started to manually enter a late fee on the latest invoice. It’s the only way to avoid this QuickBooks problem.

  9. Jennifer says:

    Will this allow for interest to be calculated only on an unpaid balance? For example, if a balance is partially paid will it still continue to accrue interest on the entire balance or will it accrue on only the outstanding balance? Has this been fixed yet?

    • Hello Jennifer,

      The Late Fee’s accrue on only the unpaid balance of the invoice. So once a payment is applied to the invoice, the remaining outstanding balance is the figure used when calculating the amount of interest accrued going forward. If you have any further questions, please contact Support and we’ll be happy to assist you. Have a nice day!

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