Contact Us: 877-245-5484

Billing Software for Life Coaches, Career Counselors & Fitness Coaches

A complete system with scheduling & time tracking, billing & payments.
Better manage your business from home, work or on-the-go.

Easy-to-use online business management system

Schedule, track and better manage time, finances and administrative processes with Bill4Time. Bill4Time is an easy to use time tracking, invoicing and payment system. Automatically convert client appointments into time entries for accurate billing. For counselors, coaches and trainers on-the-go, rely on easy mobile time tracking via any smartphone or tablet. Quickly set rates or flat fees and create statements and invoices with just a click. Streamline your workflows and have more time to do what you do best.

Bill4Time | Life Coach
Bill4Time | Fitness Trainer
Bill4Time | Business Coach
  • Bill4Time | Expense and time tracking

    Online Scheduler & Time Tracking

    Professional coaches and trainers lose significant revenue due to ineffective systems and processes. With BIll4Time, scheduled client appointments are automatically converted to time entries. Tracking time is easy, whether you are online, offline or on-the-go.

  • Bill4Time | Billing Statement

    Billing & Statements

    Save time managing the invoicing process. Bill4Time invoice templates are easy to brand and even easier to use. Create custom rates, flat fees. Invoices are easy to read and provide the details clients need. Plus, Bill4Time integrates seamlessly with QuickBooks for a complete end-to-end solution.

  • Bill4Time | Expense Reporting

    Expense Reporting

    Automatically add expenses by just taking a photo from your mobile device. It's easy to accurately capture every expenditure—in the office or on-the-go.

  • Bill4Time | Client Portal

    Client Payment Portal

    Businesses that offer online payment options get paid up to 30% faster than by traditional payment methods. Bill4Time online payment options and secure payment portal provides a complete account history, coupled with the convenience your clients have come to expect.

  • Bill4Time | Contact, Project and Document Management

    Document Management

    Track and better manage client progress with information available at your fingertips. Upload client files to Bill4Time Document Management or integrate with your account.

  • Bill4Time | Reporting


    Bill4Time offers a wide variety of reports including client summary, internal time, invoices, expenses and more. Run reports on billable and nonbillable per client so you know how much time you really expend on preparation, administration and uncompensated work. Easily customize report filters to better identify trends and understand your business.

  • Bill4Time | Mobile Access

    Mobile Access

    Stay in touch, anywhere, anytime on any device—iPhone, iPad, Android, BlackBerry.

  • Bill4Time | Security


    Bill4Time is hosted in a world—class, secure data center in the USA. We offer 256K—bit SSL encryption and are SSAE 16 Type II certified.

Bill4Time | Expense and time tracking

What our customers are saying

"saves an incredible amount of time"

I love that Bill4Time is the total package; not just time keeping, not just invoicing, not just keeping track of expenses. Any time that I have needed help, the customer service has been outstanding and fast. I will keep recommending this service whenever I find the opportunity.
I love Bill4Time.

Maria Irizarry
Harker Law Office

"saves an incredible amount of time"

What's to be said about billing software other than it should work? Bill4Time works even when I'm out of the office. They have the mobile apps for when I am away and need to track time.

David Finns