Bill4Time

Legal Time Billing Software

Bill4Time Staff

Billing? There are Several Apps for That!

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We have just released Bill4Time Desktop as a standalone application and for Google Chrome! But don’t you think for a second that’s all we’ve got for you. There’s an iPad app in development that we’re planning on releasing mid-March. And soon, Bill4Time Desktop (formerly known as the Bill4Time Widget, for all you classic users) will be available for Mac through the Mac App Store.

Let’s focus on the present for now: Bill4Time Desktop has a slick, new look that you’re gonna love. We’ve reduced the clutter to let you focus on what’s most important, as well as widened the layout to give you more space. But aesthetics are only one of many changes. Here are some of the biggest new features we’ve added:

 

Auto-text (Learn how to set auto-text shortcuts here)AutotextAutotext2
ABA Codes (for law firms)ABA codes Creating and editing basic client and project informationNew client
Internal time trackingInternal entry SpellcheckSpellcheck

 

Excited yet? We are. Remember, Bill4Time Desktop is offline-capable – perfect if you’re traveling or if your internet connection is unavailable. All changes sync with your online Bill4Time account the next time you connect to the internet. Bill4Time Desktop comes in many forms: the Google Chrome app, the Android tablet app, and the soon-to-be-released iPad app. All three have a consistent look and feel. No matter your preferred platform, Bill4Time is there for you.

Flat Fee Projects Just Got Easier

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We love to hear your suggestions. After all, we’re in the business of making your life easier. So what’s next from Bill4Time? Here’s a new feature to make your billing experience just a little bit smoother:

When it comes to invoicing a flat fee project, often the time entries are solely a method of tracking your progress internally. There’s no need for your client to see them as they don’t affect the final price. In the past, to hide your time entries, you would have to open each one and click “Exclude from Invoice.” To save you the tedium of manually hiding each time entry, we have now made it a one-click operation.

From the Project Details page, click on Edit Project. In the bottom-right, you will see the checkbox labeled “Hide Time from Invoices.” Click it, and all unbilled and future time entries will be hidden from the invoice for that project. Your client will only see the flat fee. Simple, right?

Hide Time From Invoices

If you have any other suggestions, whether they may save a few clicks or a few hours, please let us know! Our Ideas & Feature Requests board is the place for you to submit, comment on, and vote on ideas from all of our users on how Bill4Time could be improved.

Bill4Time: Now Saving You Even More Time!

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Your time is valuable. And here at Bill4Time, we know a thing or two about the importance of time management. We’ve got an update that is going to save you a significant amount of time. Time and time again.

Before you’re ready to send your invoices out, you typically review the pre-bill. When you click the “Create PDF” button for your pre-bill, Bill4Time gathers all of your activities, clients, and projects, and assembles them neatly in one document for you. Depending on the size of the batch of invoices, this process could potentially take a while.

But not anymore. In our latest patch, we redesigned the process behind creating PDFs, and the result is nothing short of stunning. Creating PDF files for a batch of invoices now takes only a small fraction of the time it once required. We would even go so far as to say you can create PDFs alarmingly fast. Have to see it to believe it? Go ahead, experience the difference yourself.

It’s time. Time to have your invoicing changed forever.

Top 4 FAQs

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Our customer support team is dedicated to providing quick and friendly assistance to Bill4Time users. For every issue, from the nuisances to the panic attacks, they cheerfully fix our problems and send us on our way. For once, it’s time that we help out our customer support team! To make both their and your lives easier, here are some of the most frequently asked questions and their solutions.

  • How do I add a contact to a project?
    Have you added this contact before to a different project? If not, go to the specific project, click the grey Contacts tab in the middle of the page, and click Add Contact. If you’ve previously used this contact, take a look at our Knowledge Base to find out how to assign them to a different project.
  • How do I charge a retainer?
    Charging a retainer is done differently based on how the retainer was added. To see all the different ways you might charge a retainer, click here.
  • Can I download a backup of all my data?
    Yes you can! The administrator can download a backup at any time by first clicking Settings in the top right corner of the screen, then the System tab, and then the Export Data button. From here, you click the “Create Zip File” link, and then “Download Data File.”
  • How do I link my Bill4Time calendar with another program?
    From the blue Scheduling tab, click the drop-down Tools menu. Click “Link Calendar”, and then copy the URL that appears in the pop-up window. Determining where to paste this depends on what type of calendar you’re using. Here are instructions for Microsoft Outlook, Google Calendar, and Apple’s iCal.

Whenever you need help with anything, our Knowledge Base is a great place to start looking for solutions. It has step-by-step answers to our most common questions. In addition, our Ideas & Feature Requests board is the place for you to submit, comment on, and vote on ideas from all of our users on how Bill4Time could be improved. Head on over to the Knowledge Base to find the full-length solutions to these problems and hundreds more!

Going Green for the New Year

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Have you started on your New Year’s Resolution yet? If you’re like me, your resolution is going to require months of dedication and perseverance. But that gratification is months away! Even if that’s not the case, we’ve got a simple New Year’s Resolution that you can feel good about today: go green with paperless invoicing!

It won’t take much effort, and you’ll be helping preserve the world for generations to come! That’s got a nice ring to it, doesn’t it? Bill4Time has two features that you can use to reduce your carbon footprint:

  • Email invoicing. Are you still printing your invoices and mailing them to your clients? Welcome to 2013! After you finalize an invoice, click on the Email icon on the right side. You can select the From, To, and CC addresses, and send your invoice off in just a few clicks.
  • Online payment. While sending checks by mail may seem pretty simple, it can get even easier. Bill4Time supports payment through PayPal, so encourage your clients to sign up! It’s secure, simple, fast, organized, and most importantly, paperless!

Happy New Year from Bill4Time!

‘Tis the Season for New Features!

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It’s that time of year again, and Bill4Time is spreading the holiday cheer with a wave of new features!

Personalized login pages. Logging in just got a little bit easier, and a little bit classier.

Save a few clicks by using our handy new shortcut. Just type (your firm ID).bill4time.com into the address bar, and it will take you right to the login page. To make you feel a little more at home, your company’s logo is displayed at the top.

If you do not have your custom logo on your account, click here to learn how to upload one.

Specify your “From” address. You’ve always wanted your email address on your invoices. We have too. No more invoices@bill4time.com. Just you and your firm.

Change invoice templates on the project level. Use different invoice templates on different projects for the same client. Customization just got one level deeper.

To change the invoice template for a specific project, first open up the Project Details page. Select the Invoice Presets tab near the middle of the page. If you can see the template list, but cannot select one, you need to change a few settings. Here are step-by-step instructions to change invoice templates on any level.

Do you have more ideas that could make Bill4Time better? We want to hear from you! Head on over to support.bill4time.com, and in the top right under Knowledge Base, you can see our Ideas & Feature Requests thread. We implement new features directly from this page. Not only can you submit your own new ideas, but you can vote and comment on the ideas of others. Check in every so often to see what suggestions are floating around, and help us make your life easier!