Kristin O'Neill

A quick way to ask a question or contact support is at the top of any page in your account. Just click the Help link to bring up the option to chat with us online or to submit a request. You can also search through the plethora of support articles available to locate an answer to any question.

Most of our support articles have quick tip video guides that walk you through any question you may have. If you need more assistance or want a quick way to access our full Support page along with our hours, support numbers, webinars and more, you can click the Support link at the bottom of any page in Bill4Time. This will automatically bring up the Bill4Time Support page.

You can watch videos, download manuals, read questions and learn answers from our Bill4Time Knowledge Base. It’s a vast knowledge center available at your fingertips 24/7.

At Bill4Time, we’ve got your back! So feel free to chat, submit a request or visit our Knowledge Base.

 

Managing documents in the cloud is now easier. In Bill4Time, you can upload documents to your Clients, Projects and even Expenses. The ability to upload files is a great way to keep all your data organized in one place. When on a client or project, you can click to add a new file. Browse your computer, enter a note and click to save. With the system being cloud-based, you have access to files anytime, anywhere and can open and save to any computer.

You can also quickly integrate with your Box account to automatically upload any files from Bill4Time to your Box account and vice versa. To learn more, click here: https://www.youtube.com/watch?v=VAw52mjQGJ0.

With Expense receipts, you can pull those on reports and invoices. You can upload receipts from online or from your mobile device!

At Bill4Time, our goal is to make managing your business easier. With Bill4Time document management, we’ve lessened the headache of paper. Files are always available anytime, anywhere you need them. This is one of the many convenience features we offer. Learn more about Bill4Time or to register for a free trial.

Bill4Time Auto Text Types assist with the day to day data entry. Auto-text allows you to write abbreviations in your time entry descriptions which will be automatically change to their full text.

To customize your list, go to Settings and then your Custom Lists tab. From there you can click to Edit your Auto Text Types.

Choose a hot key (ex: !), abbreviation (ex: Tel), and Full Text (ex: Telephone call to). Once these are filled in you can add them to your list and edit or delete them later on if needed.

Once you are in a time entry, type in your abbreviation and hot key and continue your description. For example: “Tel! clients office to discuss upcoming meeting times/dates.” Once you move your curser from the description box the full text will appear: “Telephone conference to clients office to discuss upcoming meeting times/dates.”

You can abbreviate as much text as you choose!

Bill4Time makes it easy to manage your business. Our time billing software was designed with you in mind. If you haven’t tried Bill4Time, see how different we are with a free 30-day trial. From time tracking and expense tracking to invoice templates, invoicing,  online payments and document management, we’re here for you. See for yourself!

There are many different ways of adding time and expenses in Bill4Time. But have you ever felt like you had so many entries to enter and just not enough time in the day?

With the Batch Entry feature under your Time/Expenses tab, you can quickly save 10 entries at once for any client and project. This makes saving multiple entries quick and painless! Once you open the Batch Entry, you can start completing your required fields. You can click to Expand/Advanced to pull down even more details like making the entry non-billable or overriding the rate.

Let’s say you have to add multiple entries for the same client and project. If you check the box next to “Copy the information from the previous line to the next,” this allows you to take the first entry and copy it for all 10 of the blank entries. So once you’ve completed your first entry, place your cursor in the “Billable” box and on your keyboard click “Tab” twice. This does a full copy and paste from the previous line down to the next. Keep doing this to enter all entries for the desired client.

Once you click Save, all 10 entries will save in the program giving you more time!

Within Bill4Time, there are shortcuts that make navigating from page to page as simple as a few clicks. Starting from the Dashboard, you can quickly add time, view your clients and projects, and even run reports.
 
 
Quick Access– Under Recent Projects, you can click the plus icon next to a project to open a new time entry that completes the Client and Project for you. You can also click the Client or Project name from this widget which will automatically bring up that account.

Easy Customization– You can customize your Dashboard by clicking the gear icon next to Add Expense.

 
 

Widgets– You can then add  your Favorite Reports widget. Any reports you have customized will be shown right on your Dashboard. Once you click the favorite report, it will open on your screen and run automatically.

 

There are more hidden shortcuts in Bill4Time so a quick rule to follow is if you notice any text written in blue writing—click it. Odds are you’ll find your next favorite short cut!

Want to learn more? Attend one of our webinars!

 

Using timers to track your billable time is a simple and convenient way of capturing your hours. There are many ways to utilize timers in Bill4Time, for example, on a new billable entry and on your mobile or widget applications. What you may not know is that there are many benefits of using the Multi Timer feature in the program itself.

At the top of any page you will notice a small clock icon. This allows you to create as many timers as you need. Once you click the Create Timer option it allows you to fill in a Client, Project and further details, but if you choose not to fill those in at that time, you can click to start a blank timer.

The benefits of using the multi timer is that the entries are built into the server so if your browser closes, power goes out, computer shuts down, etc., these timers will never stop running until you pause or save them in the system.

Another added bonus is that if you start a timer from one location, go to a different location and sign into the program, you still have access to these timers no matter where you go. Never miss another minute of billed time with the Bill4Time multi timer!