Whether you’re a B2B or B2C, large Fortune 500 Company or a small startup, one thing remains the same – good customer service is key and can ultimately make or break your business. In today’s digital age, sites like Yelp, Angie’s List and Google Reviews, make it easy for customers to share their experiences. And because people remember negative events more than positive ones, they are more likely to share bad experiences – making positive reviews even more valuable.
So how do you deliver experiences that are so great, your customers want to shout from the mountain tops that they’re in love with your company? By delivering a fantastic customer experience through customer service. And what’s the recipe for fantastic customer service, you ask? Read on.
For the sake of length and time, let’s focus on three core pillars.
1. Under Promise, Over Deliver
Sounds easy enough. Set expectations at a reasonable level, and then over deliver on your promise. For example, I’m a customer at a clothing retailer, and a suit I need for a speech I’m giving at a big conference in a few days isn’t in stock in my size. The retailer tells me they can ship it to my house – overnight. I opt for the overnight, but know that if something goes wrong I’ll have no time to find an alternative. You can image my surprise when a salesperson shows up at my door and hand delivers the suit (that she personally picked up from their other location) that very same evening. You think I want to share that experience? You bet I do.
On a non-retail front, under promising, over delivering can mean setting easily attainable goals for a client – set realistic goals when a higher outcome is readily achievable. Once you surpass the goals originally promised for your client, they are going to remember you as the (insert: lawyer, contractor, consultant…) that helped their company achieve 125% of their quota or beat their deadline by 2 weeks. Other ways to over deliver? Give your customers access to special features or previews of new features, go above and beyond to deliver an unforgettable customer experience.
The key to this pillar is to be realistic – never promise something you know you can’t achieve – it will only end it let down and you may lose a good customer or client.
2. Communicate. Communicate. Communicate.
I cannot stress the importance of communication in business relationships. Whether you’re a customer wanting to know the status of a project, or a client of a lawyer in a legal case, getting a constant information flow is imperative. It is important that you establish guidelines with your clients/customers from the beginning and then follow through. Some clients will require more attention than others. I suggest that even if a client says that they only want updates once a week, update them at least twice a week – they will ultimately be grateful.
Good communication also means following up with your customers. Respond to emails and texts. Don’t brush them aside – even if you don’t have any new updates on the status of their project, tell them that. It shows that you care about your client and the outcome of the business transaction and that you are professional and reliable. They want to feel important. Make sure you are always leading and in control of the transaction, your client/customer should never be doing more work than you to see it through.
3. And lastly, say thank you.
Always show your appreciation. This is quite simple, folks. After a deal or transaction is done, say thank you. Make it personal. Send them a note, an email, pick up the phone and call them, or better yet, take them out to coffee. Show the customer you value their business and relationship – even if the outcome of the deal/trial/etc. wasn’t what you had wanted. This little gesture goes a long way and will earn you repeat business and potential valuable word of mouth referrals. You want to make a lasting impression that will make someone a customer or client for life – and even earn you a coveted positive online review.
What does your firm do to deliver great customer service? Or share an experience you’ve had where you received great customer service.
We’re excited to announce that Bill4Time for iPad is now available in the iTunes App store! We’ve made it even easier for you to stay connected and productive no matter where you are. Bill4Time for iPad allows you to manage your time and clients on the go.
Here is just some of what you can do with Bill4Time for iPad:
- Create and edit time entries, internal time entries, and expense entries
- View, edit, and create new clients and projects
- View entries and client information even when you don’t have an internet connection -entries created while offline will be automatically uploaded next time you are online
Sound good so far? Let’s dig a little bit deeper.
Feature spotlight: Tracking Time on your iPad
One of the most important things you’ll need to know for billing and productivity is the time spent on projects. Tracking time on your iPad is simple with our sleek interface. The Entries Dashboard gives you a summary of your billable hours, total hours, and total expenses for the week. You can also browse for specific entries. When creating an entry you can save unfinished drafts for later, record labor time, travel time, and billable time, bill at your regular or overtime rate, and more.
If you’re an iPad user already using Bill4Time online or with our other apps, make sure you check out the new iPad app and get totally synced. If you’re not already using Bill4Time and you like what you’re seeing, maybe this is the reason to get started – we think you’ll be a fan!
Download the iPad App Today
Download Bill4Time’s iPad app now from the iTunes App Store and login with your Bill4Time account.
The creators and developers of Bill4Time time tracking software have been working day and night to bring you V2.0. And it is almost here! Around the office, we are doing some internal beta testing – and that includes everybody! Now I’m not a web architect or a developer. I’m just a regular user who’s attention span is only so long (or short). If I find something beneficial, such as good time management, I will take the time to learn something. But after a while, I’d need a little rest. Sound familiar?
Bill4Time is pleased to announce that later this fall, we will be releasing the latest version of Bill4Time time tracking software to all users. This release focuses around an updated user interface designed to help you complete your time and billing as quickly and efficiently as possible.