Time Tracking and Billing Software for Counselors, Therapists & Home Healthcare Providers

Bill4Times’ time tracking and billing software is purpose-built for healthcare professionals managing high patient volumes with complex documentation. Whether you’re a counselor, therapist, or home healthcare provider, Bill4Time makes it easy to track time and expenses on the go, generate customized invoices, accept secure online payments, and organize patient records, all from one platform designed to support your care-driven workflows.

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The Trusted Choice for Healthcare Providers

Spend Time With Patients, Not Spreadsheets

Convert appointments into time entries instantly

Automatically turn calendar appointments into pre-filled time entries with one click, complete with patient name, duration, and notes.

Bill in minutes, not hours

Create and send professional invoices faster with branded templates and batching functionality that does the heavy lifting for you.

Manage patient files from anywhere

Whether in the office or on the go, keep organized by tracking patient progress and accessing files or notes all from one platform.

Simplify Time Tracking, Improve Revenue Accuracy & Deliver Better Care

As a healthcare provider, you are balancing around-the-clock appointments, travel time, detailed documentation, and patient care simultaneously. That’s why counselors, therapists & home care professionals like you trust Bill4Time to organize their work.

A list of timers on one phone, and a google calendar on the second phone

Track Time & Expenses From Anywhere With Mobile Access

Capture time and expense switch ease, no matter where care is delivered

Simultaneously run multiple timers on your phone, tablet, or desktop
Convert multiple calendar appointments, tasks, emails, and more into entries with a single click

Flexibly record billable & non-billable time, set custom rates, and separately track internal non-client time

Snap and upload receipts instantly via our mobile app
Track internal costs and client-billable expenses with ease

Generate Branded Invoices From Anywhere

Customize your invoices instantly and set billable rates to fit your needs

Quickly create branded invoice templates with your logo and company details
Efficiently send invoices to clients and allow them to pay directly via the Pay Now button
Set custom hourly, flat, or mixed billing rates with virtually unlimited flexibility

Deliver a Better Payment Experience

Bill4Time makes it easy for clients to pay you on time and securely

Accept online payments via credit card, debit, or eCheck with our built-in processor, Bill4Time Payments
Compliant client payments via secure custom payment links, the client portal, over the phone, or in person
Provide flexible payment plans that work for both you and your clients
Benefit from transparent flat processing fees, so you always know what you’re paying with no surprises

Centralized Patient Management

Keep all patient-related information in one place; no need to dig through emails or folders

Store all patient-related notes, files, and communications in one structured platform
Easily track all tasks and time entries for specific patients
Access patient contact details and billing history in seconds
Search across records for fast, accurate documentation

Don’t just take our word for it…

“I was blown away by Bill4Time’s simplicity and the user experience. There is no better way to quickly record your activities and bill accordingly. In one place, I can see an entire dashboard of my business and access it from my mobile device. I wish I had known about Bill4Time sooner.”

“With Bill4Time, we can better manage existing projects as well as determine whose schedule would permit the addition of new projects. They make it easy to keep all expense reports and receipts in one, central location along with useful reporting data.”

“Bill4Time has totally simplified our workflow and billing, allowing us to grow our business without adding administrative staff. We’ve increased the number of cases we work on and decreased time spent on reporting and billing.”

“I used to dread month-end invoicing and the time it took. Now I look forward to it with Bill4Time! I’m amazed at how simple it is to get organized and track ALL the necessary details. Their customized invoicing provides everything needed to track time and tasks for each client and project.”

“When starting my business, Bill4Time made managing time for my clients very user-friendly, yet amazingly detailed at the same time. Your client contacts, billing rates, projects, timesheets, everything, are perfectly connected. No more collecting time and generating client invoices manually; it’s all automatic.”

“Bill4Time allows us to immediately and accurately track our time while in the field right from our phones. Time and expenses are entered right when they happen at the client’s location. This has allowed us to vastly improve our detailed record-keeping.”

See For Yourself. Try Bill4Time Free Today.

Experience how Bill4Time can help your firm operate more efficiently.